Your Group invests a lot of effort and money in providing quality Scouting to young people, so it’s important to know what equipment (assets), you have so that you can protect your investments and plan for the future.
- who owns your land and/or premises
- what equipment your Group has, its value and where different things are stored
- how you plan to replace anything that is old, lost, broken
- Are your assets properly insured?
Maintaining an up-to-date Group asset register will help you to identify what you have, what condition it is in, what you may need and assist in planning and budgeting for the future.
Scout Group assets come under 3 categories:
Completing your Group Asset Register
Our asset register template takes you through what needs to be done. You need to make the asset register work for your Group so involve as many of your members as possible.
The completed asset register needs to be approved by your Group Executive Committee, signed off by the GSL and Chair and reviewed at least annually.
Recording the equipment assets of your Group will help you to know what you have got, where it is, if it safe and usable, its value (both insurance and replacement).
You should enter a description, unique item reference information about the condition (e.g. how old, does it work, is it still needed, does it need replacing soon, etc), original cost (if known) and current value (both for replacement and insurance purposes).
For some items, say below an individual value of £200, it may be easier to group similar items together and enter a total amount for example, cooking utensils.
You need to record anything the Group owns that is of value.
This needs to include things like:
- stock you have (badges, shop, etc)
- land and buildings
- adventurous activity equipment (e.g. kayaks, climbing gear, ariel runway, etc)
- equipment used during weekly meetings
- camping equipment
and so on
If in doubt, include it on your register!